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Status of Customs Declarations

Status of Customs Declarations

  • The status of the Customs Declaration (CD) keeps changing as cargo clearance process progresses from one stage to another. The following are the various CD status:
    • Created – At this stage the CD has been created but can still be edited.
    • Registered – No changes can be done without Customs approval.
    • Accepted – Taxes have been paid or a bond executed to secure the goods (it is the equivalent of Long Room pass as was previously known).
    • Under Control – The process is under Verification Officer’s stage where goods may be examined, and the documents further verified.
    • To Amend – A discrepancy has been detected during cargo or document verification and Head Verification officer confirms that CD is not compliant and requires amendment.
    • Amended – Required amendment is done by Customs Agent. Three options are available to the Customs Agent: accept amendment; reject amendment; pay and protest.
  • Cont.

    • To Alter – This involves changes initiated by Customs Agent that will not affect tax computation.  
    • Alter Pending – Payment of alteration fees by Customs Agent is pending.
    • To Cancel – Customs Agent requests for cancellation due to various reasons e.g. IDF is lodged and cargo is no longer being imported.
    • Cancel Pending – Customs Agent to generate payment slip and make payment for cancellation of CD.
    • Pending Release – Customs officer is yet to issue Release Order.  For Authorized Economic Operators, this status is skipped since an automatic Release Order is issued.
    • Pending Removal – Goods are yet to be physically removed from the release station.
    • Settled – All cargo in the manifest has been accounted for, such that total weight of packages has been knocked off.

Learning Activities

  1. Read on the following Customs modernization efforts and write brief notes:
  • Kenya National Electronic Single Window System (KNESW)
  • Trade Logistics Information Pipeline (TLIP)
  • Regional Electronic Cargo Tracking System
  • Smart Gates
  1. Describe improvements made in iCMS as compared to Simba 2005.
  2. Go through each field on the sample form C17C and explain the information that should be captured under that field.


  1. Discuss the purpose and benefits of the iCMS.
  2. What are the specific challenges that customs agents / clearing and forwarding agents face while using the iCMS? What are the possible mitigation measures?
  3. Describe the classifications and codes used in the Single Administrative Documents.